Overview in the Workspace Navigator
Updated 2 weeks ago
by
Stephanie Krenz
Workspaces allows you to organize and manage tasks, projects and workflows efficiently and clearly. They are the starting point when it comes to creating tasks and runs.
A workspace offers you numerous advantages, such as higher productivity, better collaboration and easier access to information. With workspaces, users can create an environment that is tailored to their individual needs and preferences.
For a better overview you can create separate workspaces for each SAP-system, Client, Company Code, Work area or Domain to make it easier to manage the tasks.
Overview
Click Workspaces to access the overview.
Here you can see at the left side all the workspaces created and the number of tasks they contain. When you click on a Workspace, you'll see more information about the tasks in the table. For example, you can see the name and type of the Task, Frequency, Status (active, if scheduled repeatedly), Last Run Status, Next Run and the Total Runs.
Workspace Creation
Click on + Workspace:
- Name: in the top left-hand corner, enter a name for your Workspace
- Description (optional): below the name you can enter a description
- Tags (optional): assign tags to the workspace (users can create and select these tags themselves in order to find workspaces more quickly in the overview using the sorting function or to better organize workspaces)
If you authorise individual teams or users, ONLY those teams/users will have access to the workspace. If you DO NOT make a selection here, ALL teams/users will have access to the workspace.
- Team authorisation (optional): authorise individual teams for this workspace
- Selected: shows all teams that have already been assigned to the workspace
- Unselected: shows all teams that have not been assigned to the workspace
- All: shows all existing teams
- User authorisation (optional): authorize individual users to this workspace
- Selected: shows all users that have already been assigned to the workspace
- Unselected: shows all users that have not been assigned to the workspace
- All: shows all existing users
- Create or Create & Close: as soon as all settings have been entered, the workspace can be saved. Create & Close creates the workspace and automatically exits the view and returns to the listing
Further functions
More features are available in the workspace overview.
Search and filter
At the top left is a search box which you can use to search or filter.
You can also use the filter to search for individual Tags and sort the list by Newest, Name, Task Count and Lastest Modified.
In the table the following columns are available:
- Task: Name
- Task Type: Extraction, Analytic or Replication
- Frequenzy: Scheduling of the task (Once, Hourly, Daily, Weekly, Monthly, Real-Time)
- Status: Active or Inactive (if Runs are scheduled repeatedly - inactive is set if the schedule has been deactivated)
- Last Run Status: Shows the result with which the last run was completed or whether it has already been run at all (Pending, Canceled, Running, Failed, Completed)
- Next Run: Time until the next run, if the task has been scheduled repeatedly
- Total Runs: Number of runs already completed in this task
- Created by: Username of the creator
- Created at: Date and time
- three dots: The following functions can be executed via this button at the end of each line:
- Activities: Display changes
- Clone Task: Copy task from this line together with all parameters
- Delete Task & Runs: Delete task from this line together with the runs
Submenu - Activities, Clone, Delete
Click on the button More to access the submenu for the Workspace itself.
You have the following options here:
- Activities: get an overview of all changes after the workspace has been created, such as name changes, tag adjustments or user assignments, etc.
- Edit or Edit Workspace: here you can access the workspace settings and make changes to the name, tags, description and user assignment.
- Clone or Clone Workspace: copy the selected workspace with all its settings. You will be taken to the workspace creation overview. Tasks or runs will not be copied!
- Delete or Delete Workspace: delete the selected workspace along with the tasks and runs it contains. You will see a pop-up asking if you want to delete any Input Data and Processed Data. If you wish to do this, tick the corresponding option and click Delete. This operation cannot be undone!
