Overview in the Workspace Navigator
Updated 1 week ago
by
Stephanie Krenz
Depending on the version of dab Nexus, the user interface or button names may vary.
From version 1.14 it is possible to create different types of tasks in a workspace. This means that the definition of the type (e.g. Extracion or Analytic) is done at the task level.
With version 1.16 the overlay has been slightly revised and adapted.
Workspaces allows you to organize and manage tasks, projects and workflows efficiently and clearly. They are the starting point when it comes to creating tasks and runs.
A workspace offers you numerous advantages, such as higher productivity, better collaboration and easier access to information. With workspaces, users can create an environment that is tailored to their individual needs and preferences.
For a better overview, it has proven useful to create a separate workspace for each SAP-system, Client, Company Code, Work area or Domain to make it easier to manage the tasks there.
Overview
Click Workspaces at the top of the screen to access the overview.
Here you can see all the workspaces created and the number of tasks they contain, as well as more detailed information about the tasks in the table. For example, you can see the name of the workspaces & tasks, the number of runs per task, the schedule, etc.
Further functions
More features are available in the workspace overview.
Search and filter
At the top left is a search box which you can use to search or filter.
Prior to version 1.16, all assigned tags are displayed on the left. By selecting one or more tags here, you can filter the available workspaces.
From version 1.16, in addition to the search field in the top left-hand corner, it is also possible to filter the existing workspaces according to the tags set. You can also use a button to change the sorting in the Workspace Navigator. For example, you can sort by the name or number of tasks, or by the time they were created or last modified.
From version 1.16, there is also a search box at the top right of the task list. Here you can filter the tasks in the selected workspace by type, schedule (how often the task runs) and status. There is also a button to the right that allows you to customise the columns in the task overview.
The following columns are available here:
- Task: Name
- Task Type: Extraction, Analytic or Replication
- Frequenzy: Scheduling of the task (immediately, once, hourly, daily, weekly, monthly)
- Last Run: Status of the last run using an icon
- Next Run: Time until the next run, if the task has been scheduled repeatedly
- Total Runs: Number of runs already completed in this task
- Created by: Username of the creator
- Created at: Date and time
- three dots: The following functions can be executed via this button at the end of each line:
- Activities: Display changes
- Clone Task: Copy task from this line together with all parameters
- Delete Task & Runs: Delete task from this line together with the runs
Workspace Creation
Click on Workspaces at the top of the screen and then on + Workspace (either at the top right or bottom left of the screen, depending on your version of dab Nexus):
- Name: in the top left-hand corner, enter a name for your Workspace
- Description (optional): below the name you can enter a description
- Tags (optional): assign tags to the workspace (users can create and select these tags themselves in order to find workspaces more quickly in the overview using the sorting function or to better organize workspaces)
If you authorise individual teams or users, ONLY those teams/users will have access to the workspace. If you DO NOT make a selection here, ALL teams/users will have access to the workspace.
- Team authorisation (optional): authorise individual teams for this workspace
- Selected: shows all teams that have already been assigned to the workspace
- Unselected: shows all teams that have not been assigned to the workspace
- All: shows all existing teams
- User authorisation (optional): authorize individual users to this workspace
- Selected: shows all users that have already been assigned to the workspace
- Unselected: shows all users that have not been assigned to the workspace
- All: shows all existing users
- Create or Create & Close: as soon as all settings have been entered, the workspace can be saved. Create & Close creates the workspace and automatically exits the view and returns to the listing
Submenu - Activities, Clone, Delete
Prior to version 1.16, the three dots next to the workspace name opened the submenu.
From version 1.16 you can access it via the More button.
You have various options in the workspace submenu:
- Activities: get an overview of all changes after the workspace has been created, such as name changes, tag adjustments or user assignments, etc.
- Edit or Edit Workspace: here you can access the workspace settings and make changes to the name, tags, description and user assignment.
- Clone or Clone Workspace: copy the selected workspace with all its settings. You will be taken to the workspace creation overview. Tasks or runs will not be copied!
- Delete or Delete Workspace: delete the selected workspace along with the tasks and runs it contains. You will see a pop-up asking if you want to delete any Input Data and Processed Data. If you wish to do this, tick the corresponding option and click Delete. This operation cannot be undone!
